PubWest Interim Executive Director

PubWest is seeking an Interim Executive Director (IED) to serve as PubWest’s transitional management leader while the Board of Directors of PubWest conducts a search for a permanent Executive Director (ED). The IED will be responsible for overseeing the administration and programs of the organization. Key duties include setting up administrative/organizational systems; maintaining and growing membership; planning and managing member programming; marketing; community outreach; and generating revenue. The position reports to the Board of Directors and is supervised by the president of the board. It is expected to be an eight-month position, to run through the 2021 February conference, with a permanent ED expected to be hired in February 2021.

Salary range is $4,300–$5,000/month.

PubWest is a nonprofit 501(c)(6) trade organization that serves the needs of its members by providing a framework for networking that leads to lifelong contacts. It conducts professional education, advocates publishing causes, coordinates cooperative marketing projects, advances publishing careers through volunteer experiences and leadership roles, and recognizes outstanding achievements in publishing. PubWest comprises more than 200 members, ranging from publishing companies with worldwide operations to small presses, along with individual professionals and students, throughout the U.S. and Canada. Associate members include printers, distributors, service providers, and such specialists as designers, publicists, and business development advisors.

 

GENERAL RESPONSIBILITIES

Board Governance:  Works with the board to fulfill the organization’s mission.

  • Lead PubWest in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Communicate effectively, maintain transparency with the board, and provide, in a timely and accurate manner, all information necessary for the board to function properly and make informed decisions.

Operations:  Responsible for the daily operations of the organization, including management and implementation of supporting resources.

  • Work with the outgoing Executive Director and board members to execute all the transitional tasks necessary with a leadership change.
  • Research and implement new organizational systems to better manage the association, which has many remote volunteers.
  • Manage membership, communications, event planning, and administrative functions.
  • Review and sign all agreements and other instruments made and entered into and on behalf of the organization.
  • Manage and communicate member benefits, and, if possible, grow member benefit offerings. 
  • Hire and retain competent, qualified staff, freelancers, and consultants as needed. Serve as the liaison between staff and the board. 

Financial Performance and Viability:   Develops and manages resources to ensure the financial health of the organization.

  • Maintain revenue streams, including but not limited to renewal drives and ongoing membership recruitment, conferences and other educational programs, Book Design & Production Awards, and sponsorship/advertising from affiliate businesses.
  • Maintain and promote the fiscal integrity of PubWest, including submission to the Board of monthly financial statements that accurately reflect the financial condition of the organization.
  • Monitor and respond quickly to external threats and industry changes with ideas for alternate plans to keep the organization relevant.
  • Conduct related administrative duties, including banking, post office, payroll, and record-keeping. 

Mission and Strategy:  Works with board and staff to ensure that the mission is fulfilled through programs, strategic planning, and community outreach.

  • Implement programs that carry out the organization’s mission to foster collegiality, professional development, and commitment to excellence. 
  • Enhance PubWest’s image and visibility through activity and relationships within the broader publishing community, including other key publishing and bookseller associations.

ACTUAL JOB RESPONSIBILITIES

  • Work closely with the Board of Directors to transition from the previous Executive Director and operational systems to new systems that better reflect the association and the business environment of this era. As part of this, submit regular, timely monthly reports to the Board of Directors via the board president, who directly supervises the Executive Director. 
  • Supervise and collaborate with freelancers, volunteers, and consultants.
  • Operate the annual budget.
  • Plan and organize PubWest’s 2021 conference, which is likely to be remote, and additional member programs, notably the Design Awards and Pub501, in conjunction with the board and all relevant committees.
  • Oversee marketing, publicity, and all communications efforts, including social media and email communications.
  • Manage and market member benefits with related companies, service providers, and associations.
  • Maintain positive relationships with other industry associations and utilize those relationships to strategically enhance PubWest’s mission.
  • Engage in developing revenues via programs, events, conferences, sponsorships, member benefits, and other methods yet to be determined.
  • Assist board president in scheduling, organizing, and executing board and committee meetings.
  • Review and approve contracts for services.
  • Actively pursue increasing diversity of membership, event programming, and industry relationships.
  • Proactively bring new ideas to the Board of Directors to enhance membership, leverage technology, and reinforce industry relationships.
  • Draft and communicate changes to organizational policies.
  • Maintain official documents and ensure Board of Directors/stakeholder access to these documents.
  • Other duties as assigned by the Board of Directors.

PROFESSIONAL QUALIFICATIONS REQUIRED

  • Bachelor’s degree.
  • Experience in and deep knowledge of the independent book publishing industry.
  • Three or more years of management experience, preferably with a trade association 501(c)(6), event-planning organization, publishing company, or nonprofit 501(c)(3).
  • Solid organizational abilities, including planning, delegating, program development, and task facilitation.
  • Technical and digital knowledge, including a commitment to ongoing education about changing trends and new systems, to utilize the most appropriate software applications and systems for communications, membership, administration, and event planning.
  • Financial management skills, including budget preparation and reporting.
  • Exceptional written and oral communication skills.

PROFESSIONAL ATTRIBUTES DESIRED

  • A positive, high-energy ability to work independently and yet collaboratively with a remote team.
  • Ability to effectively communicate the organization’s mission to members, sponsors, donors, media, and the larger publishing community.
  • Ability to collaborate effectively with a board of directors, as well as oversee and collaborate with staff, freelancers, and volunteers.
  • Confident public speaking ability.
  • Demonstrated commitment to transparent, high-integrity, and high-energy leadership.

PHYSICAL AND LOGISTICAL REQUIREMENTS

  • This is a remote, work-from-home position. 
  • Candidates from the western regions of the United States are preferred, to best align practically with time zones and needs of members.
  • Ability to lift 40 pounds (approximate maximum weight of a carton of books).
  • Ability to sit or stand for long periods of time at a computer.
  • Flexible schedule, but assuming a 40-hour workweek with typically normal operating hours; hours are likely to be fewer some weeks and greater leading up to and during the conference.

To apply, please send a cover letter and resume to pubwest1 at gmail.com.

Application deadline is June 5th, 2020.

PubWest is an Equal Opportunity Employer.